PRIVACY POLICY

The Airsoft and Paintball Association respects your privacy and is committed to protecting the personal information of our members, players, teams, field operators, event participants, partners, sponsors, website visitors, and members of the public who interact with us.

This Privacy Policy explains how we may collect, use, store, disclose, and protect personal information when you use our website, register for membership or events, participate in Association activities, contact us, or use services provided through the Association.

1. INFORMATION WE MAY COLLECT

Depending on how you interact with the Association, we may collect information including:

• Name and contact information
• Email address and telephone number
• Date of birth or age where required
• Team, club, field, or organization information
• Membership and registration information
• Event and tournament participation information
• Emergency contact information
• Payment and transaction information
• Photographs, videos, and event media
• Communications submitted through our website or contact channels
• Technical website information such as browser type, device information, IP address, and website usage data

We will only collect information that is reasonably necessary for legitimate Association activities and services.

2. HOW WE USE YOUR INFORMATION

Personal information may be used to:

• Process membership applications and registrations
• Manage tournaments, events, training programs, and competitions
• Communicate important Association information
• Provide player, team, field, and event services
• Maintain safety and emergency records
• Administer certifications, standards, and field approvals
• Process payments and transactions
• Respond to questions, requests, and complaints
• Improve our website, programs, and services
• Promote Association activities and events
• Maintain appropriate records for administrative, legal, and regulatory purposes
• Protect the safety, rights, and legitimate interests of participants and the Association

Where required, personal information will be processed in accordance with applicable privacy and personal-data protection requirements.

3. EVENT PHOTOGRAPHY & MEDIA

Airsoft and Paintball tournaments, competitions, training programs, and Association events may include photography and video recording.

Photographs or videos from events may be used for legitimate Association purposes, including event coverage, websites, social media, promotional materials, news, educational materials, and future event promotion, subject to applicable requirements and appropriate notice or consent where necessary.

4. SHARING OF INFORMATION

The Association does not sell personal information.

Where reasonably necessary, information may be shared with trusted parties such as:

• Event organizers
• Participating fields and venues
• Referees and event officials
• Emergency and medical service providers
• Technology and website service providers
• Payment service providers
• Sponsors or partners where appropriate and permitted
• Professional advisers
• Government or regulatory authorities when required by law

Third parties receiving personal information are expected to use it only for legitimate and authorized purposes.

5. DATA SECURITY

The Association takes reasonable administrative, organizational, and technical measures to protect personal information against unauthorized access, loss, misuse, alteration, disclosure, or destruction.

Access to personal information should be limited to authorized personnel and service providers who require the information to perform legitimate responsibilities.

Although we take reasonable precautions, no website, electronic communication system, or data-storage system can guarantee absolute security.

6. DATA RETENTION

Personal information will be retained only for as long as reasonably necessary to fulfill the purposes for which it was collected, comply with legal or regulatory obligations, resolve disputes, maintain appropriate Association records, and protect legitimate interests.

When information is no longer required, the Association may securely delete, destroy, or anonymize it as appropriate.

7. YOUR PRIVACY RIGHTS

Subject to applicable law, individuals may have rights relating to their personal information, including the right to:

• Request access to personal information
• Request correction of inaccurate information
• Request deletion of information where applicable
• Request restriction of certain processing
• Object to certain uses of personal information
• Withdraw consent where processing is based on consent
• Request transfer of information where applicable
• Submit questions or complaints regarding the handling of personal information

Thailand’s PDPA framework recognizes rights including access, data portability, objection, erasure, and restriction of processing, subject to applicable legal conditions.

8. COOKIES & WEBSITE TECHNOLOGY

Our website may use cookies and similar technologies to improve functionality, understand website traffic, enhance user experience, and support website security.

Visitors may be able to manage or disable certain cookies through their browser settings. Some website functions may not operate properly if certain cookies are disabled.

9. THIRD-PARTY WEBSITES

Our website may contain links to third-party websites, social media platforms, event partners, sponsors, fields, or other organizations.

The Association is not responsible for the privacy practices, security, or content of third-party websites. Visitors are encouraged to review the privacy policies of those services before providing personal information.

10. CHILDREN & YOUNG PARTICIPANTS

Where activities involve minors, the Association may require appropriate parental or legal guardian authorization, consent, emergency information, and participant documentation in accordance with applicable requirements.

We encourage parents and guardians to review event requirements carefully before allowing minors to participate.

11. INTERNATIONAL PARTICIPANTS

The Association may organize or support international competitions, events, partnerships, and activities involving participants from multiple countries.

Where personal information must be transferred or accessed internationally, we will seek to handle such information responsibly and in accordance with applicable data-protection requirements.

12. CHANGES TO THIS PRIVACY POLICY

This Privacy Policy may be reviewed and updated periodically to reflect changes in Association activities, technology, regulations, services, or legal requirements.

Any updated version will be published on this website with a revised “Last Updated” date.

13. CONTACT US

If you have questions about this Privacy Policy, wish to exercise privacy rights, or have concerns regarding the handling of personal information, please contact the Airsoft and Paintball Association through the official Contact page of this website.

We are committed to handling personal information with responsibility, transparency, security, and respect.

Your Information. Your Privacy. Our Responsibility.